WINDSOR EXTENSION PROJECT

The Civil Design-Build Contract was awarded in November.

▪ Design work is underway.
▪ Coordination with Windsor and Sonoma County is on-going.
▪ Environmental permitting is underway.
FROM 11/28/2019 MEETING
Approve a Resolution Authorizing the Award of Contract No. CV-DB-18-001 to Stacy and Witbeck, Inc. for the Construction of the Windsor Extension Project for an amount of $47,725,888

General Manager Mansourian acknowledged Chief Engineer, Bill Gamlen and the entire engineering team for all the work that has been conducted to move this project forward

Chief Engineer, Bill Gamlen, stated that the item for your Board approval today is to award a Civil Design Build Contract to Stacy and Witbeck, Inc. for an amount of $47, 725,888 for the extension of pathway and rail system to Windsor.

The scope of the project is for 3.1-mile extension. The project requires railway improvements consisting of reconstructing the track, constructing sections of double track (passing sidings), building a station platform, reconstructing at-grade crossings, replacing five bridges, constructing a bicycle and pedestrian pathway, installing train signaling and communications systems.

We are partnering with the County of Sonoma and the Town of Windsor to complete the following projects.

Airport Boulevard Widening The County of Sonoma has requested that SMART include work in the contract to widen Airport Boulevard between Aviation Boulevard and Regional Parkway. The work includes constructing a new pedestrian crosswalk across Airport Boulevard to access the SMART station. The County is funding this work at a cost of $4,210,000.

Windsor Pathway Undercrossing The Town of Windsor is coordinating the pathway between Bell Road and Windsor River Road. They have asked that SMART install a passageway beneath the track in this area in order to provide for a future east-west pathway connection. The Town is funding the installation of the undercrossing box at a cost of $300,000.

SMART conducted a solicitation process for this Contract that followed the requirements of the State of California and standard industry practices. We received 3 qualified proposers. A Technical Evaluation Committee evaluated the technical proposals and determined that Stacy and Witbeck, Inc with the highest for technical approach.

Funding has been committed to the Project. The Metropolitan Transportation Commission (MTC) committed funds as part of the Regional Measure 3 program. The funding is currently being held while lawsuits are being resolved.


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Staff is recommending to award the contract with a limited notice to proceed for the design and the procurement of long lead items. In order to maintain the project schedule, it’s important that we continue to advance the project. This is a similar process that we followed for the Larkspur Extension project when we hadn’t received funding from the Federal Transit Administration (FTA).
Staff recommends approval of Resolution No. 2019-20 authorizing: 1. The Chair to execute Design Build Contract No. CV-BD-18- 001 with Stacy and Witbeck, Inc. for an amount of $47,725,888; 2. The General Manager is hereby: (a) Finalize the proposed Contract with Contractor in a manner consistent with the staff report presented to the Board; (b) Designate a five (5) percent contingency of the contract amount from the Project Budget to serve as contingency for unanticipated costs. (c) Issue a Limited Notice-to-Proceed for Contract No. CV-DB-18-001 of not more than $16,500,000 until the Metropolitan Transportation Commission (MTC) Regional Measure 3 (RM-3) funding has been allocated to the Project, and once RM-3 funds have been released, issue an additional Notice to Proceed. (d) Budget the contract in the amount of $47,725,888, plus set aside a 5% contingency amount (Total Project Budget). (e) To execute reimbursement funding agreements with the County of Sonoma and the Town of Windsor for their work in the Project.

Comments Director Fudge stated that its a very exciting day for Windsor plus Healdsburg and Cloverdale and this project gets us closer to our final stop “Cloverdale”. She thanked SMART’S staff for closely working with the Town of Windsor staff. This has been a very long and complicated project especially when the Town of Windsor decided to construct a round-about. The Pathway will be constructed to the southside of the Station. Also, the infrastructure box that will be installed underneath the track is funded by a developer.

Steve Birdlebough stated that he is excited about this project because the Town of Windsor has a transit-oriented development near the Station. The Town of Windsor had a vision of the SMART Train and Director Fudge was very instrumental in getting this done.

Jack Swearingen thanked Chief Engineer, Bill Gamlen for addressing Regional Measure 3 funding as to how it pertains to this project.

Director Pahre stated that Director Fudge has been relentless to get to Windsor and we will soon hear from former Director Carol Russell.

MOTION: Director Fudge moved to Approve a Resolution Authorizing the Award of Contract No. CV-DB-18-001 to Stacy and Witbeck, Inc. for the Construction of the Windsor Extension Project for an amount of $47,725,888 as presented. Director Rogers second. The motion carried 12-0.